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Economical Insurance

Administrative Assistant - Corporate Actuarial

Canada-Ontario-Waterloo

Posted Apr 067591-1569014

Company Information

WHY ECONOMICAL?

Because a changing industry calls for a new way of doing things. An ambitious, innovative and fast-paced company, we offer exceptional training and development programs, competitive pay, great benefits, company-matched RRSPs, and paid volunteer days — all within an engaging, fun, and collaborative work environment. 

Founded more than 145 years ago, Economical is one of Canada’s leading property and casualty insurance companies. We rely on our national network of more than 800 independent brokers to sell a range of car, home, business, and farm insurance solutions. With Sonnet and Petline, we’re extending our reach through the direct-to-customer channel. With more than 2,400 active employees across the country and a commitment to rethinking the insurance experience, we’re poised for great things.

We’re now adding to our high-performance team to take us into the future. Let’s rethink insurance, together.


Job Description

Working in the Corporate Actuarial department, this position performs a wide variety of administrative support services for executives and management, ranging from complex to routine, all of which contribute to the efficient and professional operation of the department. 

It is expected that the incumbent has a genuine appreciation for and understanding of protocol, discretion and professionalism, is able to accept and assume responsibility, and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization.  The incumbent will also be responsible for providing administrative support to department staff.

Specific Responsibilities:

  • Provide support to the executive and management teams, including:
    • Creating and updating presentations and reports for board meetings and regulatory filings, including the DCAT report and Appointed Actuary’s Report (AAR)
    • Arranging meetings, preparing agenda packages, typing and distributing minutes, and follow-up on items as needed
    • Maintaining SVP & VP calendars
    • Printing, scanning and distributing documentation as requested
  • Extensive Human Resources support duties and responsibilities, including:
    • Recruiting support - contacting candidates for interviews, booking interviews with candidates, preparing interview and reference packages for hiring leaders, compiling new hire packages, and completion of applicable HR forms
    • Processing HR forms for employee changes
    • Monitoring and recording employee absences and send out monthly confirmation e-mails to all department employees
  • Organize department meetings and event planning, including travel arrangements, accommodations and activities
  • Assist with department budget planning and monitor all department expenses and documentation
  • Process department expense invoices and prepare cheque requisitions for payment
  • Administer, monitor and ensure employee compliance with the Actuarial study program’s guidelines and procedures
  • Coordinate workstation moves with Facilities and IT, including set up for new employees
  • Maintain and administer security access
  • Maintain online department filing systems
  • Coordinator for Information Management Protection program in department
  • General administrative duties as needed, such as ordering business supplies and distributing incoming mail

Personal Characteristics:

  • Professional, friendly and courteous in a broad range of interactions, whether with customers, co-workers or management, exhibiting appropriate levels of tact, discretion and diplomacy
  • Proven ability to be proactive and effectively prioritize workflow in a busy environment with frequent interruptions and competing demands
  • Team player, adaptable to a changing environment
  • Strong written and verbal communication skills
  • Strong organizational skills and able to think outside of the box and be creative in quest for ongoing process efficiency

Qualifications:

  • Post-secondary diploma/degree in a related discipline required
  • Minimum 3 years of experience in an administrative role supporting a department within a corporate environment
  • Experience reporting to senior management is required
  • Advanced knowledge of Microsoft Word, PowerPoint, Excel and Access is required
  • Experience with HR administrative procedures is highly preferred
  • Experience with Oracle, Lotus Notes and SharePoint is preferred

HOW TO APPLY

Apply on our corporate careers website: https://www.economical.com/en/careers. To complete the online application process, you’ll need to upload your resume before you apply for the role you’re interested in. Please note that only one document can be uploaded, so be sure to combine your resume and cover letter.


Contact Information

Economical Insurance
519.570.8500 ext.42905